5 Zoom Deposition Safety & Security Tips

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During the COVID-19 pandemic, online depositions have become a very popular way to host meetings of all kinds, including depositions. For depositions or any legal proceeding, confidentiality and security is extremely important must be maintained. Because Zoom is one of the most widely used teleconferencing programs, we have 5 tips listed below that will ensure your deposition remains safe and secure.

  1. Disable the “Join Before the Host” Setting: By disabling setting, you can control when the meeting starts and ensure everyone is ready before you begin. Without this setting disabled, people can join freely, start the meeting without everyone present, or have conversations that need to be had with more people.
  2. Require a Password: When you schedule the meeting, require a meeting ID and password to join. If you host multiple meetings with different participants, make sure the ID and password is different. This maintains the meetings privacy.
  3. Lock the Meeting: The host can lock the meeting at any time, meaning they can restrict anyone unwanted from entering the meeting. This is important if you tend to use the same meeting ID and password for multiple meetings or need to have conversations before or after a deposition with some participants, not all participants.
  4. Check for Updates: Online and tech security is always changing, and services like Zoom will make regular updates to keep their service as secure as possible. If you and/or another user do not keep up with the updates, there is a chance your meeting and all information shared is not secure.
  5. Monitor Your Screen Sharing and Chat Settings: Zoom allows attendees to screen share and chat during a meeting. Disabling these features ensures no one accidentally shares confidential information or shares their screen. Keep your meeting on track, secure and distraction-free.

Whether all your meeting participants are not in the same state or a Zoom meeting will be more convenient, holding a deposition on Zoom should be secure for everyone. These five Zoom deposition safety and security tips will help you ensure your meeting runs smoothly and confidentially.

At Calderwood-Mackelprang, we can help you host a safe and secure Zoom deposition and make sure all your confidential information remains as personal as possible. Contact us today for more information!